Sr. EXECUTIVE ASSISTANT

The Sr. Executive Assistant provides a wide range of corporate administrative executive support to the CEO and to our C-Level executive team. The ideal candidate will possess the ability to work efficiently and diligently in a fast-paced environment, while proactively managing the requests and needs of company executives. Responsibilities of this role include a broad range of tactical and strategic support activities, professionally representing the company, exercising confidentiality, discretion, and strong judgement in a variety of areas.

• Manage and maintain CEO and C- Suite executives' calendar scheduling as needed
• Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up
• Assist in planning and coordinating executive-level meetings, conferences, and events
• Draft, edit, prepare, and proofread meeting agendas, take minutes, correspondence, presentations, and memos as well as content for Board Meetings and events. Coordinate necessary follow-up actions
• Research and compile data to prepare reports, presentations, and other documents
• Support executives in managing projects by tracking timelines and milestones
• Coordinate with various departments to ensure project objectives are met
• Provides a bridge for smooth communication between our internal departments and our outside investors
• Manage travel itineraries and coordinate air travel, ground transportation, lodging, meal and meeting reservations, booking of activities. Travel management requires responsiveness to heavy and changing demands, including booking domestic & international travel and filling out the necessary paperwork
• Process, manage and reconcile expense reports, ensuring correct accounts are used and required signatures obtained
• Organize and maintain confidential files, records, and databases
• Handle printing, mail/overnight packages, copying and filing for executive team
• Order and maintain office supplies, ensuring the executive office operates smoothly
• Demonstrate leadership to maintain credibility, trust, confidentiality, and support with senior management staff
• Other duties as assigned by management

• Bachelor’s degree in business administration, communications, or a related field
• 5+ years of previous experience supporting C-level executives
• Proven experience as an executive assistant or in a similar role
• Extreme attention to detail, organizational and multitasking abilities
• Strong business acumen with a track record of success in gathering, analyzing, and organizing complex information from several sources to compose materials for distribution/presentation
• Strong communication and interpersonal skills
• Ability to work under pressure in an ever-changing fast- paced environment while maintaining poise and professionalism
• Strong sense of urgency and efficiency in completing tasks
• Ability to work independently and collaboratively
• Discretion and confidentiality in handling sensitive information in a professional manner
• Expert level experience in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Sonny's Enterprises is the world's largest manufacturer of conveyorized car wash equipment, parts, and supplies. We are the industry leader, recognized and awarded by the International Car Wash Association for innovating new technologies to advance the industry with products proudly designed and built in the USA. Our culture thrives on finding new and better ways to accelerate what’s next. We embrace change and the opportunity it produces to maximize the potential of our most valuable resource — our PEOPLE! We invite you to explore our opportunities and grow your career with us.

We offer 100% employer paid medical plan. Other optional benefit programs are available to our employees and their families which include: 401(k) match, additional medical plans, dental, vision, flex spending account, short-term and long-term disability & life insurance coverage.

EEO Statement

Equal Opportunity Employer

Sonny’s is proud to be an equal opportunity employer and is committed to maintaining a diverse and inclusive work environment. All qualified applicants will receive considerations for employment without regard to race, color, religion, sex, age, disability, marital status, familial status, sexual orientation, pregnancy, genetic information, gender identity, gender expression, national origin, ancestry, citizenship status, veteran status, and any other legally protected status under federal, state, or local anti-discrimination laws.